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The QuickBooks alternative

QuickBooks only gives you out‑of‑date tools. We actually do your books.

Bring your history over from QuickBooks. We rebuild it, check every figure against your QuickBooks reports, then keep your books done every month.

$59 a month, bookkeeping included. 15 minutes or less a month of your time.

Switch to ProveBooks Ask a bookkeeper

14-day money-back guarantee. No setup or migration fees.

Rebuilt from QuickBooksExample
  • Profit and lossNet income$84,210.55 Matches
  • Balance sheetTotal assets$212,904.18 Matches
  • Trial balanceTotal debits$1,204,331.90 Matches
  • General ledgerTransactions1,284 Matches
  • A/R agingOpen invoices$18,400.00 Matches
  • A/P agingOpen bills$6,215.40 Matches
Every figure matches the reports you exported.

Why people leave QuickBooks

  • The software is still yours to run.

    QuickBooks can suggest categories and matches. You still check them, fix what’s wrong and answer for the result. Or you pay a bookkeeper to do it.

  • You pay twice.

    $38 to $140 a month for QuickBooks, then a bookkeeper on top to do the work in it, often by the hour.

  • Mistakes wait for tax time.

    When books fall behind, small errors pile up. You find them when your accountant asks for numbers, and the catch-up bill follows.

ProveBooks vs QuickBooks

QuickBooks is software you run yourself. ProveBooks is bookkeeping done for you, with the software included.

QuickBooksProveBooks
The work
  • You categorize transactions, or check what it suggests
  • You write and keep up bank rules
  • You match receipts to transactions
  • You reconcile each account
  • We categorize every bank and card transaction
  • No bank rules to write
  • Drop in receipts in any order. We match them.
  • Every account reconciled each month
Your time
  • 4 to 12 hours a month, or a bookkeeper’s hours on your bill
  • You learn bookkeeping to use it well
  • 15 minutes or less a month
  • No accounting knowledge needed. We ask in plain English.
Proof
  • Receipts only where someone attached them
  • Whether a month is right is yours to judge
  • Click any number in a report to see the transactions and receipts behind it
  • A month turns Gold once every account is reconciled and more than 90% of the spending has proof
Price
  • $38 to $140 a month for the software
  • A bookkeeper on top, often hourly, with onboarding and catch-up fees
  • $59 a month, bookkeeping included
  • 100 transactions and 4 linked accounts included
  • No setup or migration fees
ChatGPT and Claude
  • Its connector stops at reports, invoices, estimates and payroll
  • No tools for bills, journal entries, your bank feed or reconciliation
  • Anything you can do with your books in the app, your AI can do too
  • Reports, invoices, bills, bank lines and corrections from a chat
Getting started
  • Set up your chart of accounts, categories and bank rules
  • Learn the software before it helps you
  • Bring your QuickBooks history, checked figure by figure
  • Connect your bank and card accounts once. Nothing to set up.

Switch to ProveBooks

QuickBooks prices are Intuit’s US list prices for Simple Start, Essentials and Plus in October 2026. Its connector is the one Intuit offers in Claude in October 2026. Bookkeeper rates vary. QuickBooks is a trademark of Intuit Inc.

Switching is the easy part.

Takes less than 15 minutes of your time.

We show you each click in QuickBooks, with a picture of every screen. Export once, then drop the files in.

See the picture guide

Every figure checked.

We rebuild your accounts, customers, vendors, invoices, bills, payments and journal entries. Then we check every figure against the QuickBooks reports you exported. If one doesn’t match, a bookkeeper reviews your books and emails you when they’re ready.

Nothing changes in QuickBooks.

We only read the files you export. Keep QuickBooks until you’re sure, then cancel it.

One real switch from QuickBooks

transactions rebuilt
1,050
minutes to rebuild and check them
16
differences from the QuickBooks reports
0

A customer’s switch in October 2026. How long yours takes depends on how much history you bring.

How switching works

  1. Once

    Export from QuickBooks

    Follow the picture guide and drop the files in. Your QuickBooks stays as it is.

  2. Once

    Connect your bank and cards

    And Stripe, if you take payments with it. Bank connections go through Plaid, so we never see your bank login.

  3. Done for you

    We rebuild and check

    Your history is rebuilt and checked against your QuickBooks reports. We email you when it’s done.

  4. Every month

    Your books, done.

    We categorize, match receipts and reconcile every account. You spend 15 minutes or less.

Switch to ProveBooks

One price, with the bookkeeping included.

QuickBooks charges for the software, and the bookkeeping costs extra. ProveBooks is one monthly price for both.

QuickBooks Simple Start$38Software only
QuickBooks Essentials$85Software only
QuickBooks Plus$140Software only
ProveBooks$59Bookkeeping included

Prices a month, in US dollars. A bookkeeper for QuickBooks costs extra.

$59 a month

0–100
4
  • Bookkeeping done for you
  • 100 bank and card transactions a month$10 for each extra 100 in a month
  • 4 linked bank and card accounts$1 a month for each extra account
  • Invoicing included
  • Reconciled every month
  • Tax-ready reports
  • Bookkeepers an email away
Get started

14-day money-back guarantee, so you can try it risk-free.

Price includes sales tax. Cancel anytime, and you can still view your books for a year after.

Use Stripe? Connect it too. It counts as a linked account, and each Stripe transaction as one transaction. A charge’s fee does not count separately.

Questions about switching

Can I bring my whole QuickBooks history?

Yes. Export it once and we rebuild it: your accounts, customers, vendors, invoices, bills, payments and journal entries. Then we check every figure against the QuickBooks reports you exported.

What do I export from QuickBooks?

QuickBooks Online’s Export data file and a few standard reports, like the general ledger, trial balance and aging reports. We show you each click, with a picture of every screen.

What if a figure doesn’t match?

A bookkeeper reviews your books before you start, and we email you when they’re ready. If you have questions, email support@provebooks.com.

Do I need to cancel QuickBooks first?

No. We only read the files you export, so nothing changes in QuickBooks. Cancel it when you’re ready.

Does switching cost extra?

There’s no fee to switch, and no setup fee. We catch up your books from the start of this fiscal year. Those months have no $59 charge. You pay only for transactions over 100 in a month.

Does ProveBooks run on QuickBooks?

No. ProveBooks is its own bookkeeping software, and your books live with us. Download any report as a spreadsheet whenever you like.

Will my accountant be able to work with it?

Yes. Your books come with the reports accountants ask for: profit and loss, balance sheet, cash flow, trial balance, a 1099 vendor report and payroll reports. Download any of them as a spreadsheet to send over.

Coming from Xero or other software?

We bring books from Xero and other software too. We list what to export, and check every figure the same way.

Ready to leave QuickBooks?

Bring your history, connect your accounts, and go run your business. We’ll handle the books.

Switch to ProveBooks

14-day money-back guarantee. Cancel anytime.